Set up your business
Enter the annual labor costs, overhead, billable hours, and pricing targets that apply to your business.
Open Business Setup →HELP & GUIDES
Price with your numbers—confidently.
Follow the complete Pricing Profit workflow, understand the calculations, and keep each cost in the right place.
GETTING STARTED
One connected pricing workflow.
Work in this order the first time. Each step creates the reliable inputs needed by the next.
Build a reusable service
Describe one unit of work and add its expected labor, materials, direct costs, and any job-level allocation.
Open Services →Create an estimate
Combine one or more saved services, review the calculated economics, and choose the price presented to the customer.
Open Jobs →Record the real job
After acceptance, preserve approved scope changes and enter the labor and costs that actually occurred.
Open Jobs →Learn from the result
Compare the original plan, approved changes, and actual performance before adjusting future assumptions.
Open Insights →BUSINESS ECONOMICS
Put every cost in the right place.
The most important setup decisions are less about finding a perfect number and more about using realistic records without counting one expense twice.
Loaded labor+Overhead recovery→Break-even cost→Target rate
What belongs in annual overhead?
Use business-wide costs that cannot be assigned to one specific job: vehicles, general insurance, licensing, bookkeeping, office costs, software, phones, and general advertising are common examples. Put permits, rentals, subcontractors, and job-specific purchases in the service or job instead.
How should I estimate annual billable hours?
Start with the hours you expect to work, then subtract holidays, time off, estimates, driving, supply runs, administration, training, callbacks, and downtime. Use time records when available. Billable hours are the hours customers can realistically be charged for—not every hour you work.
What is the difference between markup and margin?
Markup increases a cost. A 20% markup on $100 produces $120. Margin is measured against the final selling price. A 20% margin on $100 of tracked cost requires a $125 price.
How do I avoid counting the same cost twice?
Decide where each cost belongs before entering it. If truck, fuel, or travel is already included in annual overhead, do not add the same expense to every service. Use a direct cost or service/travel allocation only for additional job-specific recovery that is not already included elsewhere.
When should service/travel allocation apply once or per unit?
Once per job / trip is appropriate when the amount should be recovered once even if several units are sold. Per unit intentionally multiplies the allocation by quantity. When an estimate contains multiple once-per-job allocations, Pricing Profit uses the highest configured job-level amount once.
Will changing Business Setup rewrite earlier work?
No. Updated business settings become the defaults for future work. They do not rewrite saved estimate versions or completed-job history, so earlier decisions remain auditable.
ESTIMATES & JOBS
Preserve the plan. Then record reality.
Pricing Profit keeps the accepted estimate, authorized scope changes, and actual performance separate so you can tell why a job changed.
ORIGINALAccepted plan
→ADJUSTEDApproved changes
→ACTUALCompleted work
Can I charge a price different from the calculated target?
Yes. Leave the customer-price field blank to use the calculated target, or enter your own final price. Pricing Profit will recalculate the expected contribution and margin without changing the saved service assumptions. You remain responsible for reviewing every customer price.
When should I mark an estimate accepted?
Save the estimate while it is still quoted. Mark it accepted and start the job only after the customer agrees to the work. This preserves the accepted plan as the baseline for later comparison.
What is an approved scope change?
Use an approved scope change when the customer authorizes additional or changed work after accepting the original estimate. Record it against the affected service instead of altering the original quote. Normal overruns or differences in execution belong in actuals, not scope.
What should I enter as actuals?
Enter what actually happened for each service: production labor hours, materials, other direct costs, and applicable service or travel cost. Complete every service separately so future insights point to the work that caused the difference.
What do original, adjusted, and actual mean?
Original is the accepted estimate. Adjusted adds approved scope changes. Actual is the work and cost you record after completion. Scope variance compares adjusted with original; execution variance compares actual with adjusted.
What do contribution and gross margin mean here?
Contribution is selling price minus the tracked costs in Pricing Profit. Gross margin expresses that contribution as a percentage of the selling price. These results depend on complete, accurate inputs and are not a guarantee of accounting profit.
ACCOUNT & SUPPORT
Know what the product does—and where to get help.
Calculations are decision support based on the information you provide. You control the assumptions and final customer price.
Does Pricing Profit tell me the correct market price?
No. Pricing Profit calculates from your costs, operating assumptions, and pricing targets. It does not claim there is one correct local market price or guarantee that a customer will accept a price.
Does Pricing Profit replace accounting, tax, legal, or trade advice?
No. Review permits, taxes, licensing, job conditions, and regulatory requirements independently. Pricing Profit is a business-pricing and decision-support tool.
Where can I get account, purchase, privacy, or refund help?
Use the contact page for product and account support. Review the Refund Policy for refund terms, and never send a password or highly sensitive information in a support request.
STILL NEED HELP?
Tell us where you got stuck.
For product support, account questions, refund requests, or privacy requests, contact Pricing Profit from the email associated with your account when possible.